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How to Perform Common Computer Tasks Using CTools


Click a category:

COPY

copy a file in into another resource folder
copy a file from CTools to your computer
duplicate a file in CTools
copy materials from a site to a new site
duplicate a site

DELETE

delete a course site or project site
----- delete a tab for an official course site
----- delete a tab for a project or other site
----- delete an entire site so it no longer exists
delete a discussion entry
delete a chat entry

DOWNLOAD

download a file

EMAIL

send email using CTools
receive email using CTools
set up an email archive

FOLDER (CREATING)

create a folder in CTools

PASSWORD

change a password
create a password

PRINT

print a CTools page
print a resource (file)

REMOVE

remove me from a site
remove a course or project tab
remove a course or project site

UPLOAD

upload a file

 


COPY

copy a file in into another resource folder

In CTools, you can copy a file (that is, a resource) into another folder in resources. To do this, check the box next to the resource you want to copy and click the "Copy Checked" button above the list of resources. Then click the "Paste Copied Items" button that appears next to the folder where you would like the copy to go. You can copy a file into more than one folder.

copy a file from CTools to your computer

Some resources (files) in CTools will automatically be copied onto your computer when you open them. You can copy other resources onto your computer by first opening the resource, right-clicking (control-click on the Mac), and then using the Save As feature to save it to your computer.

duplicate a file in CTools

You can make a duplicate copy of a file that will go into the same folder as the original in Resources. To do this, click the Duplicate button next to the file you want to copy.

copy materials from a site to a new site

When you create a new site, you have the option to reuse material from other sites you own. While you are creating a new site, you will see the option to copy materials from other sites into your new site.

duplicate a site

It is also possible to duplicate a site. The command for doing this can be found in the Site Info tool. In general, we recommend that users create sites "from scratch" unless the older site is highly customized and would take a lot of effort recreate.

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DELETE

delete a course site or project site

-- delete a tab for an official course site

It is not possible to actually delete a tab for an official course site. You can, however, hide it or move it. To do this, see the section, "Rearranging and hiding site tabs" under Using the Tools in the online help contents.

-- delete a tab for a project or other site

For any site that you have the option to unjoin, you can do this to remove its tab and remove yourself from the site. To determine if you can unjoin a particular site, look at the list of sites in which you are a member -- click the Membership button in My Workshop. Those that you can unjoin will include an unjoin link.

-- delete an entire site so it no longer exists

Only the site creator can actually delete a site. To do this, go to My Workspace and click on the Worksite Setup link in the left-hand menubar. Cick the box next to the site you want to delete, then click the Delete button along the top of the window.

delete a discussion entry

Once you post a discussion entry only an instructor or a participant who has been given special permission can delete it.

If you have the right permissions to delete a discussion topic or reply, click the trash-can icon next to it.

If you would like to discard a discussion item that you have not yet sent, click the Cancel button.

delete a chat entry

Once you post your chat entry (that is, click the Add Message button) only an instructor or a participant who has been given special permission can delete it.

If you have the right permissions to delete a discussion topic or reply, click the trash-can icon next to it.

If you would like to discard a chat message that you have not yet sent, click the Clear button.


 

DOWNLOAD

download a file

In CTools, files that you can download are found in resources. To download a resource/file from CTools to your computer, first go to the Resources tool. Open the file you would like to download, right-click (control-click on the Mac), and use the "Save As" function that appears to save the file to your hard drive.

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EMAIL

send email using CTools

Each CTools site that has an Email Archive has an automatically-generated site email address, which you see when you open the Email Archive tool. Often, the site creator has created an alias for the site's email address, which will also be shown. (Some site creators choose not to include an Email Archive when they create the site.)

Email can be sent from CTools in the following ways:

- send email from any mail program to the site's email address (or alias) and the email will automatically also be sent from the site to all the participants. In this case, the email will also be archived in the site's Email Archive.

- create a new resource and choose to have the site participants notified about it. This will automatically send an email to them. You can choose whether the notification email will be high priority (everyone gets it immediately), or low priority. Site participants, in turn, can set their preferences so they will or will not receive low priority notifications. See the Preferences section of this online help doc under Using the Tools.

- create a new announcement and choose to have the site participants receive the announcement via email. You can choose whether a new announcement email will be high priority (everyone gets it), or low priority. Participants, in turn, can set their preferences so they will or will not receive low priority notifications. See the Preferences section of this online help doc under Using the Tools.

receive email using CTools

Participants of a site receive emails that are sent to the site. They also receive emails of new announcements and notifications of new resources if the creator of these has chosen to have these sent to the participants.

The creator of the resource or announcement can choose whether a new announcement or resource email will be high priority (everyone gets it immediately), or low priority. Participants, in turn, can set their preferences so they will or will not receive low priority notifications. See the Preferences section of this online help doc under Using the Tools.

set up an email archive

When you create a course or project site, Email Archive is listed as one of the tools you can choose to include in your site. If your site is already created and you decide you would like to add an Email Archive, you can use the Site Info tool to add it. See the section "Adding and removing tools, and changing options for some of the tools in a site," in Site Info, under Using the Tools in the online help contents.

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FOLDER (CREATING)

create a folder

To create an empty in CTools, use the Resources Tool. There are several types of resources you can create, and one type is an empty folder.

In this online help guide, click Using the Tools in the contents, then click Resources. Click the link "Creating a New Resource." See the section on creating a resource that is an empty folder.

 


PASSWORD

change password

CTools is not used to change passwords. To do this, you need to open the University's accounts page:

https://accounts.itcs.umich.edu/kpasswd/

create a password

It is not necessary to create a password specifically for use with CTools, however you do need to have a Kerberos password -- the same password you use to access all UM web applications.

If you are not a University member, you will need to create a Friend Account, which will have a password. To create a Friend Account, go to this webpage and following the online instructions:

https://friend.weblogin.umich.edu/friend/

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PRINT

print a CTools page

You can print pages in CTools using your browser's print option as you would in any other website. Some tools include a button to create a "Printable Version." Other tools include an "Expand All" option which reveals parts of the page that are often not visible, e.g., responses in a discussion.

print a resource (file)

When you open a resource, either it opens a window in CTools or it downloads a file, e.g., a pdf, to your computer. Either way, you can send the resource to a printer using your browser's print feature.

 


REMOVE

remove me from a site

It is not possible to be removed from an official course site unless you drop the course with the Registrar, which will remove you from the course roster.

You can, however remove yourself from other sites by unjoining them. To determine if you can unjoin a particular site, look at the list of sites in which you are a member in Membership in My Workshop. Those that you can unjoin will include an unjoin link.

remove a course or project tab

It is not possible to remove a tab for an official course site. You can, however, change the order of the tabs that appear along the top of your CTools screen and the site names in the pull-down menu to the right. In addition, you can hide tabs. To do this, see the section, "Rearranging and hiding site tabs" under Using the Tools in the online help contents.

It is possible to remove yourself from other sites by unjoining them. To determine if you can unjoin a particular site, click Membership in the left-hand menu in My Workspace and look at the list of sites in which you are a member. Those that you can unjoin will include an unjoin link.

remove a course or project site

Only the site creator can actually delete a site. To do this, in the Membership Tool in My Workspace, click the box next to the site you want to delete, and then click the Delete button along the top of the window.

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UPLOAD

upload a file

To upload a file in CTools, use the Resources tool. When you upload a file, you are essentially creating a new CTools resource. You can upload up to 10 files this way.

In this online help guide, click Using the Tools in the contents, then click Resources. Click the "Creating a New Resource" link. See the section on creating a resource from a document on your computer.