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Schedule


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Description
Examples of use
Changing schedule views
Viewing a list of activities
Viewing the details of an activity
Adding a new activity
Adding an attachment to an activity
Revising an activity
Deleting an activity
Merging two or more calendars
Adding and removing new calendar fields
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Description

The Schedule tool allows instructors or site organizers to post items in a calendar format. The calendar has day, week, month, year, and a flat list view.

Any schedule item can have multiple attachments.

All schedules on sites you have access to are merged in your My Workspace schedule. You can also selectively merge schedules from sites you have access to. To do this you would use the Merge feature while you are in the site to which you want to add other schedules. to add other schedules.

You can print an Adobe PDF file of any view of a schedule by clicking the "Print PDF" button while in the desired view.

For information on how to add the Schedule tool or any other tool after you have created your site, click here (opens in a new browser window) or click Edit Tools on the Site Info Tool help page page, which you can access under "Site Management" in the help table of contents.



Examples of use

Many instructors use Schedule to post readings for each class, on the day they are due to be read.

Research, group and department projects often use Schedule to post group deadlines.

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Changing schedule views

The schedule can be viewed by day, week, month, or year. To change the schedule view, pull down the View menu and choose one of the views. To make it the default view, click the Set as Default View button.



Viewing a list of activities

To see a list of all the activities on a calendar, pull down the View menu and choose List of Events.



Viewing the details of an activity

 

1... Click on the title of the activity that appears on the calendar.

 

2... Click the Back to Calendar button to the calendar.

 

To see each of the activities, choose View by Day.

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Adding a new activity

 

1... Click New Event.

 

2... Enter a title for the activity.

Note: A red dot means that that information is required.

3... Type in a description for the new activity.

 

4... By clicking the arrows, choose the date and start time for the activity.

5... Click the Set frequency... button to select the frequency. Then enter information about how often and when the activity will end.

Note that this can only be done if your activity occurs on regular intervals.   

If you do not choose a frequency, your activity will occur 1 time.

5... Click the arrows to select the duration of the activity.

 

6... Pull down the Item type menu and choose one which type of activity will occur.

 

7... You can optionally add a location for the activity.

 

8... If you would like to add an attachment to your activity, see the next section, "Adding an attachment to an activity," below.


9... To embed video in your item, click the insert-movie icon (a little movie clapper board ) on the text editor and paste the URL for a Flash, Windows Media, Quicktime, or AVI file. Or, you can select the Source button and paste the object embed code into the text field. (Services like YouTube often prominently display the embed code for each video.)

 

10... Click Save Event.

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Are you finding what you're looking for? Please send feedback about this online help guide to ctools-doc-comments@umich.edu Thanks! (For questions about using CTools, send email to ctools-support@umich.edu)



Adding an attachment to an activity

 

Attach a local file from your computer

Click Local File... Then type the filename in the box provided, or browse for the file, select it, and click Attach. Click Save in the attachments window that appears.

 

Attach a website URL

Click Website URL... Then type the URL in the box provided.

Then Click Attach. Click Save in the attachments window that opens.


Attach an item from the resources already in this course website

Click From Resources... Then choose the resource you would like to add by clicking! the box next to it, and click Done. Click Save in the attachments window that opens.

REMINDER: When you have finished adding an attachment, remember to save your event to the schedule.

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Revising an activity

 

1... Click on the activity's title to see the details.

 

2... Click Revise.

 

3... Make the desired changes and click Save Event.

 



Deleting an activity

 

1... Click on the activity's title to see the details.

 

2... Click Delete .

 

3... A screen will appear with the question, "Are you sure you want to delete this activity?" Click Delete or Cancel.

 



Merging two or more calendars

 

With UM.CTools, you can merge calendars from different sites.

 

1... Click Merge..

 

2... Check the box(es) next to the calendar(s) you would like to merge with the calendar of the site you currently have open.

 

3... Click Save.

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Adding and removing new calendar fields

 

You can add new fields to the form for creating new activities. For example, you might want a field for specifying a location for activities.

Please note that every field you add will appear on every schedule event.

 

To add a field

 

1... Click Fields...

 

2... In the form that appears, type in a name for the new field you would like to add.

 

3... Click Create Field.

 

To remove a field that you added

 

1. Click Fields...

 

2. Click the box next to the fiels you would like to remove. You can click more than one.

 

You will see the default fields in the schedule with greyed-out boxes next to them. These cannot be removed.

 

3. Click Save Field Changes.





 

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