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Email Archive


Includes

Description
Examples of use
Sending email
Sorting messages
Customizing the email archive



Description

Each CTools site has an automatically-generated site email address, which you can view using the Email Archive tool. Email sent to the site email address is copied to all site participants and owners.

All messages sent to your CTools site's email address are stored in the Email Archive. The emails sent to site participants will indicate if there was an attachment and provide a link to get it from the site itself.

Participants of the site can choose how often they want to receive email sent to the site's email address in the Preferences feature in My Workspace.

Site owners can create an easy-to-remember alias for the site's email address.

For information on how to add the Email Archive tool or any other tool after you have created your site, click here (opens in a new browser window) or click Edit Tools in the Site Info page under "Site Management" in the help table of contents.



Examples of use

CTools sites for courses can make use of Email Archive to have an automatically updated course email group. As students drop or add the course, they will be dropped or added from the email group.

Users who participate in more than one CTools site can choose to receive emails as they are sent, or receive one daily email with a digest of all the messages.



Sending email

Messages can be sent from any email program to the email address listed on the site's Email Archive page. If there is an alias, it can also be used to send email and it will also be listed on the Email Archive page.

Note: Some desktop email programs have problems when attempting to send emails to the email archive.  Please consult the particular program you use for assistance.  Usually this problem can be circumvented by just logging into your regular webmail and sending the message from there. 



Sorting messages

Click the column header (either From, Subject or Date Received) to sort the messages.

Clicking the small arrow Down arrow so it points up will sort the items alphabetically (if the arrow is next to From or Subject) or by earliest to latest (for Date Received). The down arrow reverses the order.

You can choose the number of messages (items) that will be shown on the screen.



Customizing the email archive

1... Click Options.

2... Click the radio button to have messages accepted from anyone, or only from users with site access.

3... You can customize the email address for addressing email to the participants of the worksite.

4... Click Update Options to save the changes.



Are you finding what you're looking for? Please send feedback about this online help guide to ctools-doc-comments@umich.edu Thanks! (For questions about using CTools, send email to 4HELP@umich.edu)