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Drop Box


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Description
Example of use
A drop box for each participant or student
Navigating the drop boxes
Browsing drop boxes
Viewing the contents of a drop box
Opening an item in a drop box
Putting an item in a drop box
Revising information about a drop box or an item in a drop box
Moving an item to another drop box
Deleting a drop box or an item in a drop box
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Important -- For information on how to ensure that students or participants are notified when you upload a file to a drop box folder, please see the note after the Resource: Uploaded Files section, below.


Description

The Drop Box tool allows instructors and students to share documents in a private folder for each student. The Drop Box feature can also be used by participants in a project site.

The Drop Box works like the Resources tool (see the section on Resources in this online help) to allow you to upload and create different types of files. The Drop Box also allows for nested folders (folders within folders).

We use the term "drop box" to refer to the drop box folder that each student or participant has. Folders within a drop box are simply called folders.

For information on how to add the Drop Box tool or any other tool after you have created your site, click here (opens in a new browser window) or click Edit Tools in the Site Info page under "Site Management" in the help table of contents.

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Example of use

Instructors can use the Drop Box tool to provide private progress reports to each student.



A drop box for each participant or student

When participants or students are added to a CTools site, either automatically or with the Add Participants tool, a drop box folder is automatically created for each (if the Drop Box tool was specified when the site was first created).



Navigating the drop boxes


To go to a lower-level folder within a folder:

Click on the folder's name and it will open. You may need to click the names of folders within folders to reach certain items.


To return to the higher level folder:

Click the "breadcrumb" of the folder you would like to go to as follows:

Under the title of the drop box when you first open the Drop Box tool, you will see a short or long line of text and icons beginning with the word "Location." For example:

Location: [your site's name] Drop Box / Soze, Keyser / Example Folder 3 Little folder

This example of a string of breadcrumbs shows the top level folder [your site's name] Drop Box (which includes the name of your course or project site), the drop box for a student or Keyser Soze, and a folder in that drop box called Example Folder 3.

Each section of a string of breadcrumbs is a link that takes you to a student drop box folder or another folder.

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Browsing all drop boxes


Click Drop Box in the menubar.

 

You will see a list of the drop boxes.

 

For information on navigating through the drop boxes, see the section, "Navigating the Drop Boxes," above.

 



 

Viewing the contents of a drop box or other folder

 

Click on the little folder icon next the folder (drop box) name or on the name itself.

 



 

Opening an item in a drop box


To open an item in a drop box, click on the name of the item or the icon next to the name. If it's a folder, click the folder name or the little folder icon next to the name.

For information on navigating through the drop boxes, see the section, "Navigating the Drop Boxes," above.

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Are you finding what you're looking for? Please send feedback about this online help guide to ctools-doc-comments@umich.edu Thanks! (For questions about using CTools, send email to ctools-support@umich.edu)


 

Putting an item in a drop box

 

Your site automatically has one top-level drop-box folder, which has the same name as your site, e.g., anthro 101 Drop Box. Within this folder are the drop boxes (which are actually folders) for students or participants.


First Steps:


1...Click Drop Box in the left-hand menubar.

 

2...Click the "Add" button to the right of the folder you want the resource(s) to go in. A menu of resource types will appear.


3…Choose the type of resource you would like to create by moving the cursor down the Add drop-down menu and selecting it.

 

Resource: Uploaded Files

A...After you complete steps 1 through 3 under "First Steps," above, do the following:

B...Click the Choose File button, select a file to upload, and click Choose.

C...You can add a name for the file resource. (If you don't add a name, CTools will use the filename for the name.)

D...To upload more files, click the Add Another File link and repeat steps A and B.

(You can remove a file at this point by clicking the red X next to it.)

E....When you are ready to specify more details about a file, click Add details for this item.

(See the note below about students receiving notifications of uploaded files.)

F...If you want, add a description for the file resource.

G...Click the Upload Files Now button to complete the process.



To ensure that a student or participant receives a notification when you upload a file

When an instructor uploads a file to a student's folder, the student may not receive an email notification. To have a notification sent, click the Options button along the top of the Drop Box window and select either "Always send email notifications" or "Allow email notifications to be sent." Then be sure to click Update.

Important:

- If "Always send email notifications" is set in Options, you do not need to do anything else.

- If "Allow email notifications to be sent," is set in Options, you also need to check the box next to "Send an email notification to the student" on the Upload Files page while you are uploading the file.

- If "Do not allow email notifications to be sent" is set in Options (this is the default), a notification will NOT be sent, even if you check the box for "Send an email notification to the student" on the Upload Files page while you are uploading the file.

This also applies to participant folders in project sites that have the Drop Box tool.


A note about printing PDF resources

Occasionally PDF resources cause error messages when they are printed from CTools. The following steps can help you avoid this problem:

- Keep PDF files sizes to less than 10MB or smaller whenever possible to reduce download and print rendering times.

- Update your desktop software to the latest PDF creation software where possible to ensure maximum compatibility.

- Select the grayscale option when converting your documents to PDFs. Use this option when your PDFs do not absolutely have to be in color. The method for choosing grayscale varies from one type of computer to the next and from one application to the next. Often the option can be found in the print dialog box that opens when you choose the Print command.



Resource: Web Links (URLs)

After you complete steps 1 through 3 "First Steps," above, do the following:

A...Type the Web Address (URL) in the box.

You do not have to include the http:// For example, simply type umich.edu (You may need to include the www in some URLs.)

B...Add a name for the website. If you don't add a name, the URL will be used as the title of the resource.

C...To create another URL resource, click the Add Another Web Link and repeat steps A and B.

(You can remove a URL resource at this point by clicking the red X next to it.)

D....When you are ready to specify more details about a file, click Add details for this item:

E...If you want, add a description for the URL resource.

G...Click the Add Web Links Now button to complete the process.

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Resource: HTML Page

You can create html resources using the editor in CTools.

A... After you complete steps 1 through 3 "First Steps," above, do the following:

B... Type the content of your html document.

To switch to html mode, click the Source button in the upper-left corner of the formatting palette. Click it again to return to regular mode. It will automatically translate what you write in regular mode into html.

C... Click Continue.

D... Type a title for your html page.

E... Type a description (optional).

F... Specify the copyright information.

G... Click Finish.


Resource: Text Document

After you complete steps 1 through 3 in "First Steps," above, do the following:

A...Type or paste the content of your document. (Continue with Step B, below.)



A note about using the editor with Microsoft Word

The editor in CTools (called CKEditor) lets you add text from MS Word and retain most of the formatting (colors may be removed). Along the top of the editor, click the Paste from Word button (a clipboard with a "W"). Then paste the MS Word text. You may be asked to first paste the Word text in a small box that opens instead of directly into the editor.

CTools Screen

To see the functions of the buttons on the editor, hover over them with your cursor.



B... Click Continue

C...Type a title for your text document.

D...Type a description (optional).

E...Specify the copyright information.

F...Click Finish.

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Are you finding what you're looking for? Please send feedback about this online help guide to ctools-doc-comments@umich.edu Thanks! (For questions about using CTools, send email to 4HELP@umich.edu)


 

Revising information about a drop box or an item in a drop box

 

Note: With the exception of Simple Text and HTML document resources, the revise option only allows you to revise the information about the resource, such as the description or copyright information, and not the contents of the actual resource itself.

 

1... Click the Actions menu to the right of the resource and select Edit details.

 

2... In the window that opens, make the changes you want.

 

3... Click Update.

 

For information on navigating through the drop boxes, see the section, "Navigating the Drop Boxes," above.



 

Moving an item to another drop box (folder)


1... Check the box to the left of the item you want to move.


2... Click Move along the top of the list.


3... To the right of the folder where you would like to put the item, click the Actions Menu to the right of the drop box and select Paste moved items.

For information on navigating through the drop boxes, see the section, "Navigating the Drop Boxes," above.

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Deleting a drop box or an item in a drop box


1... Check the box to the left of the item you want to remove.

2... Click the Remove button above the list.


Or


1... Check the box to the left of the item you want to remove.


2... To the right of the item you would like to remove, click the Actions Menu to the right of the item and select Remove.




 

 

 

 

 

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Chelonia mydas