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Announcements


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Description
Examples of use
Displaying announcements
Creating an announcement
Adding an attachment to an announcement
Sending announcements to specified groups of students or participants
Deleting an announcement
Revising an announcement
Merging announcements from more than one site



Description

Announcements are used to inform site participants of current items of interest. Announcements can have multiple attachments like documents or URLs. Site owners and instructors can choose to have an announcement automatically emailed to all of the site participants by using the "required notification" setting shown below.

You can draft and save an announcement before you send it out to site participants. Your drafts will be shown with a red " Draft " marker in your list of announcements.

Announcements from all sites you are a member of are displayed in your My Workspace.

For information on how to add the Announcements tool or any other tool after you have created your site, click here (opens in a new browser window) or click Edit Tools on the Site Info tool under "Site Management" in the help table of contents.



Examples of use

Announcements is a useful tool for posting a notice about an important change in deadlines, meeting times, or meeting locations.

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Displaying announcements

Reordering the announcements list

Click Subject to arrange the announcement titles alphabetically. Click Subject again to reverse the order

Click From to arrange the announcements by the author' last names. Click again to reverse.

Click Date to arrange the announcements chronologically. Click again to reverse.


More display options

1. Click Options.

2. Under Display Options, you can choose:

- Sortable table view
- Sortable table view with announcement body
- List view with announcement body

If you choose the latter, you can pull down the "Characters in body" menu and choose how many characters to show.

3. Under Display Limits, you can type:

- the number of days for announcements to show
- the number of announcements to show

4. When you have finished, click Update.

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Creating an announcement


1... Click Announcements in the menubar.

2... Click Add along the top of the main window (to the right of the menubar).

3... In the form that appears, type in a title for the announcement. Fields marked with a red asterisk are required.

4... Type the text ("body") of the announcement using the editor.



A note about using the editor with Microsoft Word:

The editor in CTools (called CKEditor) lets you add text from MS Word and retain most of the formatting (colors may be removed). Along the top of the editor, click the Paste button (an icon of tiny clipboard with a "W"):

CTools Screen

Then paste the MS Word text. You may be asked to first paste the Word text in a small box that opens instead of directly into the editor.

To see the functions of the buttons on the editor, hover over them with your cursor.



5... For project sites only: Under Access, you can choose to have your announcement displayed publicly, just to members of the site, or to specific groups.

If you click the radio button next to the "Displays this announcement to selected groups only" option, you'll see spaces where you can list groups.

6... Under Availability, choose whether you would like to show or hide your announcement at this time.

You can also can specify when you want the announcement to automatically begin showing so that participants can see it, and when you would like it to be automatically hidden.

7... If you want to add an attachment to your announcement, see the section "Adding an attachment to an announcement," below.

 8... You can choose to have participants receive a notification of your announcement by email.

At the bottom of the form next to "Email Notification," click the drop-down menu.

- If you do not want a notification emailed, choose None -- No notification. (This is the default setting.)

- If you want to send a notification just to those participants who have chosen to receive only low-priority email notifications, choose Low.

- If you want all participants to get a notification, choose High.

Note that participants have the option to choose whether they want to receive all announcement notifications or only high-priority announcement notifications.

CTools Screen

Email Notification drop-down menu. (Click here to enlarge.)

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Adding an attachment to an announcement


1.. Complete steps 1 through 6 under "Creating an announcement".


2.. Click the Add Attachments button. You can add any number and any combination of types of attachments.


Attach a file from your computer

A local file is a file that resides in your computer's hard disk.

1. To add a local file, click the Local File... button.

2. Type in filename in the box provided, or click Browse , find the file in the list that appears, select it, and click Open.

3. Click the Attach button.

4. Click the Save button to attach the item(s) to your announcement.

5. Click the Post Announcement button to post your announcement. You can also preview your announcement or save it as a draft.


Attach a website URL

1. To attach a URL, click the Website URL... button.

2. Type the url in the box provided. For example, www.umich.edu

3. Click the Attach button.

4. Click the Save button.

5. Click the Post Announcement button to post your announcement.You can also preview your announcement or save it as a draft.


Attach an item from the resources section of your website

1. Click the From Resources button...

2. Check the box(es) next to the resource(s) you want to attach.

3. Click the Continue button.

4. Click the Save button.

5. In the next window, click the Post Announcement button to post your announcement.You can also preview your announcement or save it as a draft.

Note: After you have created your attachment, remember to click Post Announcement, Preview , or Save a Draft of your announcement.

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Sending announcements to specified groups of students or participants

 

It is possible to specify one or more groups of students or participants in your CTools site and then choose which group(s) to send announcements to.

 

To do this, you must first create groups in your site. This is explained here (the "Group Management" section under "Using the Tools" in the table of contents of this online help).

Once you have created your groups, you can designate who will receive announcements when you create the announcement. The option to select a group to receive an announcement will appear near the bottom of the Post Announcement page. (It will not appear if the site has no groups.)

1... On the Post Announcement page, check the box next to "Displays this announcement to selected groups only."

2... In the list of groups that appears, check the box(e) next to the group(s) you would like to send the announcement to.

 

3... Then finish creating your announcement and click Post Announcement.

 

 


Deleting an announcement

 

1... Click Announcements in the left-hand menubar.


2... Check the remove box(es) next to the announcement(s) you want to delete.


3... Click the Update button.


4... You will see a confirmation screen. Click Remove or Cancel.



Are you finding what you're looking for? Please send feedback about this online help guide to ctools-doc-comments@umich.edu Thanks! (For questions about using CTools, please click this link: CTools Consultants )


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Revising an announcement

 

1.. Click Announcements in the menubar.


2.. .Click the Revise link to the left of the announcement. (You can only revise one announcement at a time.)


4.. Make the desired changes to the announcement.

 

4... Click Save Changes to post your announcement.




Merging announcements from more than one site

 

You can choose to view announcements from other project and course sites in which you are a member.

 

1.. Open the course or project site from which you would like to see announcments from one or more other sites.

 

2.. Click Announcements in the left-hand menubar.

 

3.. Click the Merge link along the top of the site's main menu.

 

4.. .Click the boxes to the right of sites' names if you would like to see announcements from those sites in your current site.

 

5... Click Save.




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